AI in the inbox: six questions before you decide.
Before an AI assistant gets access to your company email, a few clear questions are worth asking. Here they are, each with Tefib's answer.
1. Where do the application, database and AI run?
Don't just ask where data is stored, ask where the AI computes. With Tefib, application, database and specialised models run on Microsoft Azure in Zurich (Switzerland North). Your data does not leave Switzerland.
2. Are my emails used for training?
Not with Tefib. Your emails and documents are not used to train AI models. Tefib learns from your corrections to drafts, separate from training the base models.
3. Who decides what gets sent?
By default, you: nothing is sent until you click. If you want to save more time, you can switch on fully autonomous mode and decide what may run on its own.
4. Which permissions does the tool need?
- Read and write email: fetch messages and prepare drafts. Nothing is ever deleted.
- Send email: by default only after your click.
- Read calendar and add events: only when you pick a slot or in fully autonomous mode.
- Sign-in with Microsoft or Google, only the permissions you grant.
5. How much do I have to explain to the AI?
Many tools expect a prompt for every email. Tefib relies on learning instead of prompting: it knows your company, documents and customers, predicts what an email needs, and learns from every correction. For special jobs, one sentence is enough.
6. Does it fit my workflows?
Tefib works with Microsoft 365 and Google Workspace. Quotes, invoices, calendar and orders are part of daily work; other systems dock on via custom embeddings and integrations. On request we build a tailored version.
Read on
Concrete examples by industry are under “For my business”. Firms in Aargau have their own page with an everyday example.